Transcripts and Academic Information

Ornate door

Request a Transcript and Review Academic Information 

An official transcript is a comprehensive record of your academic progress, including transfer courses, credit earned by exam and earned degrees. Your name appears on your official transcript as it appears on your university record. Official transcripts include the university seal and signature of the registrar.

Student academic records are classified as confidential and may be released only with the student’s written authorization and signature, in accordance with the Public Information Act and the Family Educational Rights and Privacy Act of 1974.

Official transcripts cannot be released to students who have not met their financial obligations to the university.

Transcript Request Options

Transcripts may not be requested by phone or email (without a signed PDF Transcript Request form/transcript request information page attached) and are not issued to students who have not met their financial obligations to the university. All requests are generally processed within two (2) working days. There is no fee for official transcripts ordered utilizing options one (1) through four (4). 

Additionally, transcripts requested using options one (1) through four (4) cannot be returned or issued by fax or email. For emailed PDF transcripts, see the National Student Clearinghouse (NSC) option (5). NSC transcript services require a nominal fee for processing.

 

For current St. Edward’s University students and students who attended Summer 2008 forward, official transcript requests can be completed via the student myHilltop account. Search for Transcript Request and select the one with Banner in the subtitle field. This request requires access to your student account. If you no longer have your login and password information, you should use a different request option.

Use the PDF Transcript Request Form. Enter your information, print the form, include your signature and email the form to regr@go-rutgers.com. Remember to sign your request before submitting. Electronic signatures are not accepted. The first page of the form has instructions for various shipping methods.

Come to the Office of the Registrar (Main Building, Room 221) during counter-service hours and request your transcript in person. Please bring a photo ID.

Current Operation Dates and Hours

Requests by mail should be addressed to: 

St. Edward’s University
Office of the Registrar
3001 South Congress Ave.
Austin, Texas 78704-6489.

If you are unable to obtain the request form when requesting a transcript via fax or mail, please include the following information:

  • Your full name while attending
  • Dates of attendance
  • Date of birth
  • Social security number or SEU ID Number
  • Your current mailing address
  • Your daytime phone number
  • Your email address
  • The complete mailing address to which the transcript should be sent
  • Number of copies needed
  • Whether you require the transcript(s) in separately sealed envelopes
  • Your signature

If the transcript is to be picked up by someone else, we must have a written release (including your signature) giving the person named permission to receive the transcript. The person must present a photo ID to pick up the transcript. Mailed requests are processed when possible during remote operations. If you have any questions, please email regr@go-rutgers.com.

St. Edward’s University has authorized the National Student Clearinghouse to provide transcript ordering online. Transcripts may be requested 24 hours a day, 7 days a week. Transcript requests submitted on the weekends, or while the university is closed, will be processed in the order received when the university resumes business hours.

Please be aware that the National Student Clearinghouse only handles your transcript order. The clearinghouse does not have access to your academic record and does not print your transcript.

This allows us to better serve the needs of our current students and alumni in the following ways:

  • Convenient 24/7 ordering access, including order status checks
  • Ability to email PDF transcript(s) to recipient(s)
  • Faster service due to reduced processing time
  • Secure transactions
  • Automatic order updates via email
  • Online order tracking
  • Ability to order multiple transcripts for multiple recipients in one order
  • Ability to scan and upload any attachments that need to accompany your transcript

This service requires a nominal fee and should only be used when our free service options do not suit your needs.

Note for students/alumni ordering transcripts: We are listed on the National Student Clearinghouse website as St Edwards University (no punctuation).

Visit the National Student Clearinghouse

Transcripts from Other Institutions

  • New or readmitted students must have official transcripts of all prior work on file within one term of initial registration or be subject to dismissal.
  • Transfer credit will not be awarded for any prior work completed at any institution that is not listed on the student’s admission application.
  • For continuing students, official transcripts of work completed at another institution must be submitted to the Office of the Registrar within the student’s next long term at St. Edward’s. Failure to do so may result in the student being barred from future registrations.
  • Transcripts must be submitted electronically or in a sealed envelope.
  • Transcripts stamped “issued to student” will not be accepted unless received from the issuing institution in a sealed envelope.
  • All transcripts submitted to St. Edward’s become part of the permanent property of the university and cannot, under any circumstances, be returned to the student.
  • St. Edward’s will not generate copies of transcripts that originated at other institutions. See the St. Edward’s University Bulletin for additional information.

Current and Historical Grading Systems

GradePoints Per Semester Hour
A+4.00
A4.00
A-3.67
B+3.33
B3
B-2.67
C+2.33
C2
D1
F0

 

GradeInterpretationPoints Per Semester Hour
AExcellent4
BGood3
CAverage2
DPassing1
FFailing0


 

GradeInterpretation
A90–100
B80–89
C70–79
D60–69
Ebelow 60
KCredit from another school
SymbolInterpretation
AUAudit: no credit is given for an audited course. An auditor who is not registered for any credit courses is not considered a St. Edward’s University student.
PPass
N/NPNo Pass
CRCredit; given for satisfactory completion.
WWithdrawal
WAWithdrawal due to absence
IIncomplete. Must be completed by published deadline or a grade of F is entered on the transcript.
IEExtended Incomplete. Must be completed by the assigned deadline or a grade of F is entered on the transcript.
RIRequested Incomplete. Temporary grade until approved by Dean to change to I.
STStudy Abroad Marker Course
SEStudy Abroad Earned
SNStudy Abroad Not Earned
#Developmental course; not counted toward degree.
 
SymbolInterpretationComputed In GPA
FAFailure because of excessive absencesYes
CRCredit; given for satisfactory participationNo
WPWithdrew PassingNo
WFWithdrew FailingYes
SSatisfactory; non-credit courseNo
UUnsatisfactory; non-credit courseNo

GPA and How to Calculate It

GPA (Grade Point Average) is used to express a student’s academic strength in a single numerical value. There are different types of GPA: cumulative, semester, major, etc.

Your semester GPA is an average of the grades you received in a given semester. Your cumulative GPA is an average of all the grades you’ve received in all of your courses at St. Edward’s University*. Major GPA is an average of the grades you received in all of the courses required in the major.

Each course is assigned a certain number of semester hours; those with a higher number of semester hours carry more value than those with a lower number of semester hours. In addition, each grade is assigned a certain number of points, with higher grades carrying more value than lower grades. Therefore, GPA is the calculated average of the corresponding numerical value of your grades.

*Note: Grades earned at institutions other than St. Edward’s University, Grades of Pass or No Pass, remedial/developmental course grades, and grades replaced by repeated course policies are not calculated into the cumulative grade point average.  

The basic formula for calculating GPA is:

GPA = Total Grade Points divided by Total Semester Hours

  1. Multiply the credits for each course by the corresponding numerical grade point of the grade earned for each course. See the chart below for grades and their numerical values.
     

    Grade to Points Conversion
    GradePoints Per Semester Hour
    A+4.00
    A4.00
    A-3.67
    B+3.33
    B3.00
    B-2.67
    C+2.33
    C2.00
    D1.00
    F0.00
  2. Add the total grade points together.
  3. Add together the number of semester hours you earned.
  4. Divide the total grade points by the total number of semester hours, rounding to the nearest hundredth.

Imagine that you took four classes, each one counting for three semester hours, and received two A’s and two B’s.

To calculate your GPA, multiply the grade points by the semester hours:

4 grade points X 3 semester hours = 12

4 grade points X 3 semester hours = 12

3 grade points X 3 semester hours = 9

3 grade points X 3 semester hours = 9

Add up your total grade points. In this case, it would be 42.

Then divide 42 (total grade points) by the total number of semester hours, in this case, 12.

42/12 = 3.5

Therefore, 3.5 would be your GPA.

You can find your GPA on your unofficial transcripts. Go to myHilltop and click Self-Service Banner.  Click on Student, then Student Records and, finally, Academic Transcript. Choose your transcript level (Undergraduate, Graduate or All) and click Submit to load desired transcript. Scroll to the end of the transcript to view Overall (Cumulative) GPA.

You can also find your GPA on your Degree Works audit. Go to myHilltop and click Degree Works. Scroll to the Degree Requirements section of the audit and view Overall (Cumulative) GPA. Major and minor GPA can be located in the heading of each requirement block as well.

Additional Transcript Key Information

St. Edward’s University is accredited by the Commission of Colleges of the Southern Association of Colleges and Schools to award BA, BFA, BS, BBA, BLS, MA, MAcc, MBA, MLA, MS, PSM, and EdD degrees. The university awarded an AA in 1976

1998 to Present
Course NumberLevel
0001–0999Developmental
1000–1999Undergraduate Freshman
2000–2999Undergraduate Sophomore
3000–3999Undergraduate Junior
4000–4999Undergraduate Senior
5000–5999Graduate Level – Foundational
6000–6999Graduate
7000–7999Graduate - Doctoral

Sub 1000 courses do not count toward the undergraduate degree.

Prior to 1998
Course NumberLevel
01–09Developmental
10–19Undergraduate Freshman
20–29Undergraduate Sophomore
30–39Undergraduate Junior
40–49Undergraduate Senior
371–399Graduate

Sub 10 courses do not count toward the undergraduate degree.

Beginning in the Fall of 1986, graduate foundational courses (Fall 1986 though Summer 1998L 370–379, Fall 1998 through Present: 5000–5999) are counted in the cumulative hours and GPA.


 


 

St. Edward’s University allows students to repeat courses. All grades for the course appear on a student's transcript.
Beginning Fall 2019, students may repeat courses to replace grades earned in prior terms. Only the highest grade earned for the course will be included in the cumulative GPA and earned hours. Repeated courses will be indicated on the transcript.

Under the Fresh Start policy, all coursework earned at St. Edward’s University 10 or more years prior to petition approval with a grade of "C" or higher may be included in the cumulative hours toward the completion of degree requirements, but excluded from the cumulative GPA calculation. The affected courses are marked on the transcript as either “Fresh Start Earned”,or “Fresh Start Not Earned.”

FICE CODE: 003621

CIP Code Information

The Classification of Instructional Programs (CIP) provides a taxonomic scheme that supports the accurate tracking and reporting of fields of study and program completions activity. CIP was originally developed by the U.S. Department of Education's National Center for Education Statistics (NCES) in 1980, with revisions occurring in 1985, 1990, 2000, 2010 and 2020. Information on the 1985, 1990, 2000 and 2010 CIP can be accessed on the resources page under the section heading Archive and Historical. On the 2020 CIP Website, you can view both the 2020 CIP and the 2010 CIP.

Major CodeMajor DescriptionCIP CodeProgramDegreeLevelCollege
AEBUAcademic Exploration-Munday School of Business529999BBA-AEBUBBAUGMB
AEBSAcademic Exploration-School of Behavioral & Social Sciences459999BA-AEBSBAUGBS
AEHUAcademic Exploration-School of Humanities240199BA-AEHUBAUGHM
AESCAcademic Exploration-School of Natural Sciences301801BA-AESCBAUGNS
ACCTAccounting520301BBA-ACCTBBAUGMB
ACCAAccounting Analytics520301MS-ACCAMSGRMB
AITBAccounting Information Technology - dual degree520301BBA-AITBBBAUGMB
ACTGActing500506BFA-ACTGBFAUGHM
ANIMAnimation100304BA-ANIMBAUGHM
ARTArt500701BA-ARTBAUGHM
KINEBA in Kinesiology310505BA-KINYBAUGNS
NEURBehavioral Neuroscience261504BS-NEURBSUGBS
BIOCBiochemistry260202BS-BIOCBSUGNS
BINFBioinformatics261103BS-BINFBSUGNS
BIOLBiology260101BA-BIOLBAUGNS
BIOLBiology260101BS-BIOLBSUGNS
BUSIBusiness Administration520201BBA-BUSIBBAUGMB
BANABusiness Analytics529999MS-BANAMSGRMB
CATHCatholic Studies380203BA-CATHBAUGHM
CHEMChemistry400501BA-CHEMBAUGNS
CHEMChemistry400501BS-CHEMBSUGNS
COMMCommunication90100BA-COMMBAUGHM
COMNComputer Information Science110101BA-COMNBAUGNS
AITAComputer Information Technology520302BA-AITABAUGMB
COMPComputer Science110701BA-COMPBAUGNS
COMPComputer Science110701BS-COMPBSUGNS
CRIMCriminal Justice430104BA-CRIMBAUGBS
DIGMDigital Media Management90702BBA-DIGMBBAUGMB
DSCCDigital Storytelling & Content Creation90702BA-DSCCBAUGHM
ECONEconomics450601BBA-ECONBBAUGMB
ENGLEnglish Literature230101BA-ENGLBAUGHM
ENTREntrepreneurship520701BBA-ENTRBBAUGMB
EBCCEnvironmental Biology & Climate Change261305BS-EBCCBSUGNS
EVCMEnvironmental Chemistry400509BS-EVCMBSUGNS
ENSPEnvironmental Science & Policy30103BS-ENSPBSUGBS
ETHLEthics and Leadership520213BA-ETHLBAUGHM
FINFinance520801BBA-FINBBAUGMB
FCHMForensic Chemistry400510BS-FCHMBSUGNS
FRSSForensic Science430406BS-FRSNBSUGNS
FRENFrench160901BA-FRENBAUGHM
GLCSGlobal Language & Cultural Studies160101BA-GLCSBAUGHM
GLSTGlobal Studies302001BA-GLSTBAUGBS
GDESGraphic Design500409BA-GDESBAUGHM
HSYSHealth Systems & Admin510701BA-HSYSBAUGNS
HISTHistory540101BA-HISTBAUGBS
IDBAInterdisciplinary Studies-Munday School of Business309999BBA-IDBABBAUGMB
IDBSInterdisciplinary Studies-School of Behavioral/Social Sci309999BA-IDBSBAUGBS
IDHUInterdisciplinary Studies-School of Humanities309999BA-IDHUBAUGHM
IDPBInterdisciplinary Studies-School of Natural Science309999BS-IDPBBSUGNS
IBUSInternational Business521101BBA-IBUSBBAUGMB
LDSJLeadership & Social Justice240199BLA-LDSJBLAUGBS
DLHELeadership and Higher Education130499EDD-LSHEEDDGRBS
BCBAM.Ed-Applied Behavior Analysis422814MED-ABALMEDGRBS
MACMA in Counseling511508MA-COUNMAGRBS
MANGManagement520201BBA-MANGBBAUGMB
MARKMarketing521401BBA-MARKBBAUGMB
MBAMaster of Business Administration520201MBA-MBANMBAGRMB
MATHMathematics270101BA-MATHBAUGNS
MATHMathematics270101BS-MATHBSUGNS
MLSCMedical Laboratory Science511005BS-MLSCBSUGNS
DGMAMS in Digital Marketing & Analytics529999MS-DGMAMSGRMB
MSOLOrganizational Leadership520213MS-MSOLMSGRBS
PHILPhilosophy380101BA-PHILBAUGHM
PHMAPhotography & Media Arts500605BA-PHMABAUGHM
POLSPolitical Science451001BA-POLSBAUGBS
PSYCPsychology420101BA-PSYCBAUGBS
RLTHReligious & Theological Studies390601BA-RLTHBAUGHM
SOCWSocial Work440701BA-SOCWBAUGBS
SOCYSociology451101BA-SOCYBAUGBS
SPANSpanish160905BA-SPANBAUGHM
THARTheater Arts500501BA-THARBAUGHM
UXDEUser Experience Design500499BA-UXDEBAUGHM
VGAMVideo Game Development500411BA-VGAMBAUGHM
WRITWriting and Rhetoric231301BA-WRITBAUGHM